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Free Printable Policy Proposal Templates [PDF, Word] Example Outline

    Having an effective policy proposal is essential, not only to get the approval of your boss or people in charge but also to make sure that you don’t lose any more time and that your work will actually be implemented and it will be effective. If you have ever had to write a policy proposal, you know why it can be tiring.

    What is a policy proposal?

    Policy Proposal
    Policy Proposal

    A policy proposal is a document that outlines a plan of action to solve a problem or respond to an opportunity. It can also be a document used by an individual or group to persuade others to accept their ideas.

    A policy proposal is often drafted by government officials, non-profit organizations, and businesses who have identified a problem they want to solve or an opportunity they want to take advantage of. Policy proposals are often presented as part of an application process for funding, such as through a grant or loan request.

    Policy Proposal Templates

    Policy Proposal Templates” are pre-designed documents that provide a structured framework for individuals or organizations to outline and present well-structured policy recommendations or initiatives. These templates serve as valuable tools for policymakers, researchers, or advocacy groups to communicate their policy ideas, justify their relevance, and propose actionable solutions to address societal challenges.

    Policy proposals are documents that articulate specific policy changes or interventions aimed at addressing a particular issue or achieving desired outcomes. Policy proposal templates offer a standardized format that helps individuals or organizations structure their proposals, present evidence-based arguments, and outline the steps required for policy implementation.

    Policy proposal templates typically include sections for an executive summary, problem statement, goals and objectives, policy options, rationale, implementation strategies, and evaluation methods. These templates provide a coherent framework to articulate the issue at hand, analyze existing policies or practices, and propose well-informed recommendations supported by evidence or research.

    Types of policy proposals

    There are many different types of policy proposals. To make sure that you are successful in your policy research, you need to understand these types.

    The following is a list of the most common types of policy proposals:

    Environmental Policies

    These policies are meant to protect and conserve the environment. The main aim of this type of policy is to ensure that there are no human activities that may be harmful to the environment. Examples of environmental policies include recycling programs and environmental education programs.

    Health Policies

    These policies are meant to ensure that employees remain healthy and fit while at work. Examples of health policies include free medical services and special discounts on medical bills.

    Safety Policies

    These policies protect employees from any harm caused by factors like accidents or injuries during work time. Examples include safety training programs and fire safety programs in organizations with a risk of fire breaking out in the building due to electrical short circuits or other reasons like faulty wiring in the building.

    HR Policies

     These are made for Human Resource departments so that they know what they can do for their employees and what they cannot do as well. They also provide guidelines on what happens if someone violates these policies, such as disciplinary actions such as sanctions or being fired from their job altogether.

    New Policies

    New policies are created when changes in work conditions or new people join the company. The new policies will help them adjust easily to their new environment without violating any rules or regulations within the company.

    Public Policies

    This is when you want to implement new ways of doing business with customers, clients, vendors, and suppliers. Examples include implementing no-call lists or no-spam lists so that you can stop annoying phone calls and emails from reaching your business inboxes.

    Policy Changes

    A change that you want to implement within your organization. This could include anything from changing employee benefits or travel policies to giving employees raises or bonuses.

    Basic components of a policy proposal

    The parts of a policy proposal are:


    This part should briefly describe what kind of matter you are dealing with. It can be an issue that needs to be resolved or anything else related to your work.


    This should be concisely stated and clearly explained so that it can be easily understood by everyone involved in the discussion. It’s also important that there’s no ambiguity about what you mean by “issue.” For example, if someone asks you what your issue is, do not say “the problem with our sales team” or “the issue with our product line.”

    Instead, say, “our sales team isn’t performing as well as they could be because they need proper training and support. Our product line would be more profitable if we invested more money into research and development so we could come up with new products that people want to buy again and again.


    The solution is the part of the proposal where you’ll explain how your idea will solve the problem. This can be in a “how to” format or by using statistics, research and data.


    Qualifications are important because they show that you know what you’re talking about. You can use this section to include any relevant experience or expertise that you have or describe why you care about this issue.

    Background information

    This part of your proposal explains the background, history, and context of the problem at hand. It provides context for how it got to this point in time and why it matters so much now.


    This is where you summarize all of your main points and give a brief overview of how they will benefit the company if implemented. It’s also worth giving some suggestions on how you would like to see this implemented by outlining any potential barriers or challenges that might arise from implementing your proposal.

    How to Write a Policy Proposal Format & Tips for Success

    Writing a policy proposal takes work. However, the process can be made easier by following some important tips that will help you produce a coherent and effective document.

    1. Make sure you have all of your research gathered together before you begin writing. It is important to have an understanding of exactly what it is that you are trying to say before you start writing. This will help you avoid inconsistencies and ensure that all of your points are valid.

    2. Once your research has been collected, it is time to start drafting your proposal paper. It is best to begin by writing an outline to organize your thoughts before moving on to the actual writing process. If there is no outline available for the project, create one yourself using bullet points or numbered lists so that everything flows smoothly when it comes time to edit later on down the road.

    3. When you have an idea of what you want to include in your policy proposal, write it down on paper or type it on your computer. Make sure that your solution is feasible and has been researched well enough. You can search online for sample policies, but make sure they fit your needs before using them as sources of inspiration.

    4. The body of your proposal will contain the main points that support your solution and explain why it is better than others available on the market. Present all relevant information here so that readers can understand why they should accept your proposition. Use charts and graphs when appropriate; they make content more understandable by visualizing data in an easy-to-read format.

    5. If you’re writing about something that someone else has written, quote that person directly with proper citations. You can use footnotes, endnotes, or parenthetical citations. If you need to learn how to do this, ask someone who does or look it up online.

    6. In the last section of your policy proposal, write a conclusion paragraph summarizing your argument. This is also a good place to include any statistics or facts about the problem and how it affects people.

    How do you check your policy proposal before presenting?

    Before you submit your policy proposal, it’s important to ensure that it is in the correct format and that all the information is correct.

    Check for clarity in sentence structure and grammar.

    To avoid confusing readers with complex grammar and sentence structure, keep your sentences short, simple, and clear. Use shorter sentences with many clauses that may confuse readers about what you want them to understand from your document. For example: “I have been working in this company for more than ten years now.” A better way would be: “I have worked here for more than ten years.”

    Eliminate technical terms and jargon

    Use common language when writing a policy proposal template to make it easier for readers to understand what you mean by using terms such as “policy” or “the fiscal year 2016.”

    Proofread your proposal

    Just like any other document, even proposals can be prone to errors. Make sure that you proofread it before submitting it. If you have some time, ask a friend or colleague to read over your proposal and give feedback on the content, grammar, and spelling mistakes.


    What is a policy proposal?

    A policy proposal is a document that outlines a particular issue or problem and presents a strategy or solution for addressing it. It is often drafted to persuade decision-makers or stakeholders to take specific actions or adopt certain policies.

    How is a policy proposal structured?

    A policy proposal typically consists of an introduction, problem statement, background information, proposed solution, implementation plan, budget, and conclusion. It may also include an executive summary, literature review, and appendices.

    Who can write a policy proposal?

    Policy proposals can be written by a variety of individuals or groups, including lawmakers, governmental agencies, non-profit organizations, advocacy groups, or individuals with expertise or interest in a particular issue.

    How to write an effective policy proposal?

    Writing an effective policy proposal involves clear articulation of the problem, thorough research, presenting evidence-based solutions, and creating a compelling argument. It also helps to know your audience and tailor the proposal to address their concerns and interests.

    How are policy proposals evaluated?

    Policy proposals are often evaluated based on their feasibility, cost-effectiveness, evidence backing, alignment with organizational or governmental priorities, and the anticipated impact of the proposed solution.

    What should be included in a policy proposal’s budget?

    The budget section of a policy proposal should detail all the estimated costs associated with implementing the proposed solution. This may include personnel costs, equipment, materials, training, and any other relevant expenses.

    How long should a policy proposal be?

    The length of a policy proposal can vary widely based on the complexity of the issue and the requirements of the proposing or receiving entity. It’s crucial to provide enough information to adequately explain and support your proposed solution without being overly verbose.

    Where to submit a policy proposal?

    Policy proposals can be submitted to the relevant decision-making bodies, which could be governmental committees, organizational boards, or other bodies with the authority to review and implement policy changes.

    How to cite sources in a policy proposal?

    Sources in a policy proposal should be cited according to the preferred or required citation style of the entity receiving the proposal. Common citation styles include APA, MLA, and Chicago.

    How are stakeholders involved in a policy proposal?

    Stakeholders are often consulted during the drafting of a policy proposal to ensure that their perspectives and concerns are accurately represented. Their feedback can also be invaluable in refining the proposed solution to ensure its effectiveness and acceptability.

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    Betina Jessen

    Betina Jessen

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