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Free Printable Military Letter Of Recommendation Template [PDF]

    Unlocking the doors of career advancement or admission into esteemed institutions often requires more than just a polished resume or an impressive list of skills. A military letter of recommendation serves as a powerful testament to one’s character, valor, and commitment, affirming the worthiness of an individual for a given position or opportunity.

    In this article, we’ll guide you through crafting these essential documents, providing valuable insights into the subtle art of effectively highlighting service members’ competencies and achievements. Whether you’re a superior officer penning a recommendation or a service member seeking guidance on the process, this comprehensive guide aims to support your journey.

    What is a military letter of recommendation?

    Military Letter Of Recommendation
    Military Letter Of Recommendation

    A military letter of recommendation is a document that provides a detailed endorsement of a service member’s skills, character, and achievements, typically authored by a superior officer, colleague, or someone familiar with the individual’s military service.

    It’s often used for career progression within the military, applying to civilian jobs post-service, or when seeking admission to academic institutions. This document should illuminate the individual’s military career, focusing on their leadership, discipline, integrity, and resilience, along with any notable accomplishments during their service.

    Military Letter Of Recommendation Templates

    Letters of recommendation are important documents for military personnel. The letters validate skills, achievements, and character as service members apply for promotions or academy admissions. Military letter of recommendation templates help guide the drafting of these crucial letters.

    The letter templates are formatted specifically for recommending military personnel. They include space to provide background on the relationship with the applicant and their military service details. Templates prompt the recommender to describe strengths like leadership, integrity, and teamwork. They also incorporate wording to highlight the applicant’s potential for advancement.

    Military letter of recommendation templates ensure key details are included in proper format. Recommenders can efficiently convey their wholehearted endorsement using the templates as a roadmap. The templates make it faster to produce well-written letters that aid service members in their military careers. Whether for a promotion board, new assignment, or education program, military letter of recommendation templates help recommenders effectively advocate for deserving military applicants.

    Why Write an Army Letter of Recommendation

    An Army Letter of Recommendation serves numerous essential purposes, acting as a cornerstone document in various career or personal advancement scenarios. Whether it’s for career progression, further education, or recognition, these letters play a crucial role. Here’s why:

    1. Career Progression:

    Within the military, a letter of recommendation is a significant asset when a service member is seeking a promotion or a specific position. It can provide a detailed and personal endorsement of their skills, experience, and character, supporting their claim for advancement. A superior’s insight into a service member’s leadership, technical abilities, and dedication is a compelling testament to their readiness for increased responsibilities.

    2. Transitioning to Civilian Employment:

    When service members transition to civilian jobs, a military letter of recommendation can bridge the gap between their military experience and the civilian workforce. It helps potential employers understand the service member’s transferable skills, leadership capabilities, and work ethic. This endorsement can be particularly influential, given the rigorous standards and intense work environments associated with military service.

    3. Educational Opportunities:

    For service members seeking to further their education, a letter of recommendation is often a necessary part of the application process. Universities and colleges value the unique experiences, discipline, and perspective that service members can bring to their institutions. A military letter of recommendation, highlighting the individual’s intellectual abilities, adaptability, and potential for academic success, can enhance their application.

    4. Recognition and Awards:

    In the case of special recognition or awards, a letter of recommendation can be instrumental. It can formally document a service member’s exceptional achievements, bravery, or exemplary service, increasing the chances of their receiving due recognition.

    Who should write military letter of recommendation?

    The most compelling military letters of recommendation are typically written by those who have directly supervised or worked closely with the service member in question. It’s important that the author of the letter can offer specific examples of the individual’s skills, character, and accomplishments, as these details lend credibility to the endorsement. Here is a detailed guide on who should ideally write a military letter of recommendation:

    1. Superior Officers: A recommendation from a commanding officer or a higher-ranked individual who has directly overseen the service member’s work carries considerable weight. They can vouch for the individual’s competencies, leadership abilities, and dedication to the service.
    2. Peers or Colleagues: A fellow service member, especially one who has worked closely with the individual on assignments or missions, can provide unique insights into their teamwork skills, problem-solving abilities, and how they handle stress or challenging situations.
    3. Subordinates: If the service member has held a leadership role, a letter from a subordinate can be valuable. This perspective can highlight the individual’s ability to lead, manage, and inspire others.
    4. Civilian Employers or Supervisors: If the service member has held any civilian jobs, especially those related to the position or opportunity they’re seeking, letters from these supervisors can be useful. They can speak to the individual’s ability to transition skills learned in the military to a civilian context.
    5. Academic Instructors or Mentors: If the letter of recommendation is for an academic opportunity, having an instructor or mentor, especially from any military education programs, provide a recommendation can be beneficial. They can speak to the individual’s intellectual abilities, commitment to learning, and potential for success in the academic field.
    6. Professional Mentors or Coaches: Individuals who have mentored the service member, either in a professional or personal capacity, can offer valuable insights. They can highlight growth over time, resilience, and adaptability.

    What to include in a military letter of recommendation

    A military letter of recommendation should encompass a broad range of information to provide a comprehensive view of the individual’s capabilities, achievements, and personal qualities. Here is a detailed guide on what to include in a military letter of recommendation:

    1. Formal Introduction: Begin the letter with a formal introduction that includes your name, rank, and relationship to the individual for whom you’re writing the recommendation. State how long and in what capacity you have known the individual.
    2. Purpose of the Letter: Clearly state the purpose of the letter, such as an application for a specific position, promotion, special recognition, or admission to a specific academic program.
    3. Overview of Service Member’s Role and Responsibilities: Provide a detailed overview of the service member’s role and responsibilities during the time you worked together. Include their rank, the nature of their assignments, any specific duties, and the length of time they served in those capacities.
    4. Specific Achievements: Detail the service member’s specific achievements and successes. These could be on a personal level, as part of a team, or on larger missions. Remember to include any awards or commendations they’ve received.
    5. Skills and Qualities: Discuss the specific skills, qualities, and attributes that make the service member stand out. This might include leadership abilities, decision-making skills, technical expertise, dedication, integrity, resilience, and adaptability. Use specific examples or anecdotes to illustrate these traits whenever possible.
    6. Comparison to Peers: If possible, compare the service member to their peers. This provides context for their achievements and skills and can underscore why they are particularly deserving of the opportunity for which they’re applying.
    7. Potential for Future Success: State why you believe the individual has the potential for success in the opportunity they’re seeking. This could relate to their dedication, work ethic, leadership potential, or specific skills that align with the position or program.
    8. Personal Anecdotes: Personal stories that demonstrate the character and qualities of the service member can be especially powerful. Choose anecdotes that highlight their ability to overcome adversity, lead a team, or make tough decisions.
    9. Conclusion and Endorsement: Conclude the letter with a strong endorsement, restating your belief in the individual’s suitability for the opportunity they are seeking.
    10. Contact Information: Finally, provide your contact information, should the reader wish to discuss your endorsement further.

    How do I write a letter of recommendation for Military?

    Writing a military letter of recommendation can seem daunting, but by following these steps, you can create a compelling and effective letter. Here’s a step-by-step guide, including an example, to help you through the process:

    Step 1: Understanding the Purpose

    First, understand the purpose of the letter and what it is intended for. Is it for a promotion, a job application, an award, or an academic application? Knowing this will help you focus the letter on the service member’s relevant achievements and skills.

    Step 2: Formal Salutation

    Start the letter with a formal salutation. If you know the name of the individual who will be reading the letter, address them directly. If not, ‘Dear Sir/Madam’ or ‘To Whom It May Concern’ is acceptable.

    Example: “Dear Major Johnson,”

    Step 3: Introduction and Relationship to the Candidate

    Introduce yourself, including your rank and role if appropriate, and explain your relationship to the service member for whom you’re writing the letter. Mention how long you have known them and in what capacity.

    Example: “I am Captain Jane Smith, and I have had the privilege of serving as Sergeant John Doe’s commanding officer for the past three years in the 1st Battalion.”

    Step 4: Purpose of the Letter

    State the purpose of the letter. Indicate the position, award, or opportunity the service member is seeking.

    Example: “I am writing to wholeheartedly recommend Sergeant Doe for the position of Drill Instructor at the Army Training Centre.”

    Step 5: Overview of Responsibilities and Achievements

    Provide an overview of the service member’s roles, responsibilities, and achievements during their time under your supervision. Be specific and give examples where possible.

    Example: “During his service in the 1st Battalion, Sergeant Doe has shown exemplary dedication and leadership. He successfully led a platoon of 30 service members on two overseas deployments, resulting in commendations for his effective leadership and tactical skill.”

    Step 6: Personal Traits and Skills

    Highlight the service member’s personal traits and skills that make them suitable for the position or award. These could include leadership, discipline, resilience, adaptability, or technical skills.

    Example: “Sergeant Doe’s leadership is characterized by his unwavering commitment to his team, his problem-solving skills, and his adaptability in high-pressure situations.”

    Step 7: Personal Stories or Anecdotes

    Include personal anecdotes or stories that demonstrate these traits. These anecdotes make the letter more personal and impactful.

    Example: “I remember a mission where our platoon was faced with a challenging terrain issue. Sergeant Doe quickly analyzed the situation, proposed an innovative solution, and led his team to implement it successfully. His quick thinking and decisive leadership ensured our mission’s success.”

    Step 8: Comparison and Future Success

    If appropriate, compare the service member to their peers to underscore their suitability. Also, comment on their potential for future success.

    Example: “Among his peers, Sergeant Doe stands out for his dedication, leadership, and tactical acumen. I am confident that he will excel as a Drill Instructor and make a significant contribution to the training of future service members.”

    Step 9: Conclusion and Endorsement

    Conclude the letter with a strong endorsement of the service member. Restate your belief in their suitability for the opportunity they are seeking.

    Example: “For these reasons, I give my strongest possible recommendation for Sergeant Doe. I am confident that he will bring the same dedication, skill, and leadership to the role of Drill Instructor that he has demonstrated throughout his service.”

    Step 10: Closing and Contact Information

    Close the letter formally and provide your contact information, should the reader have further questions.

    Example: “Thank you for considering my recommendation. Please feel free to contact me at [your contact information] if you require additional information.

    Sincerely, Captain Jane Smith”

    • Ensure that you proofread the letter thoroughly before sending it. Maintaining a respectful, formal tone and providing truthful, specific information will make your letter of recommendation effective and impactful.

    Military letter of recommendation template

    [Your Name]
    [Your Rank/Position]
    [Your Contact Information]

    [Today’s Date]

    [Recipient’s Name (if known)]
    [Recipient’s Position]
    [Recipient’s Address]

    Dear [Recipient’s Name or ‘Sir/Madam’ or ‘To Whom It May Concern’],

    I am [Your Name and Rank], and I have had the pleasure of [working/serving] with [Service Member’s Full Name and Rank] for the past [number of years/months you’ve known them] in the capacity of [your relationship to the service member].

    The purpose of this letter is to recommend [Service Member’s Name] for [the specific opportunity, position, award, etc. they are seeking]. During their time in the [specific unit or team], [Service Member’s Name] has demonstrated exceptional [mention one or two key qualities, such as ‘leadership’, ‘dedication’, ‘problem-solving ability’, etc.].

    In their role as a [Service Member’s Current Position], [Service Member’s Name] has been responsible for [provide a brief overview of their role and responsibilities]. They have consistently performed their duties with professionalism and a high level of competence. One specific instance that stands out is when [provide a specific example or anecdote that highlights their skills or achievements].

    Compared to their peers, [Service Member’s Name] has consistently stood out for their [mention one or two key distinguishing qualities]. Their [mention a key quality or skill, such as ‘dedication to the service’, ‘leadership ability’, ‘technical expertise’, etc.] is truly exceptional, and I firmly believe that they are uniquely qualified for [the opportunity they’re seeking].

    I am confident that [Service Member’s Name] will bring the same level of [mention a key quality, such as ‘dedication’, ‘professionalism’, ‘leadership’, etc.] to [the opportunity they’re seeking] as they have consistently demonstrated during their service with us.

    Thank you for considering my recommendation. I strongly endorse [Service Member’s Name] for [the opportunity they’re seeking] and believe that they will be a valuable addition to your [team/program/department/etc.]. Please feel free to contact me at [your contact information] if you require further information.

    [Your Name]


    Are there any formatting guidelines for a Military Letter of Recommendation?

    While specific formatting guidelines may vary, a Military Letter of Recommendation should generally be written in a professional tone and follow a formal letter format. It should include the writer’s full name, title, organization, and contact information. It is also essential to address the letter to the appropriate recipient or board.

    Is it necessary to use military jargon or acronyms in a Military Letter of Recommendation?

    It is generally advisable to minimize the use of military jargon or acronyms in a Military Letter of Recommendation, especially if the intended audience includes individuals who may not be familiar with the specific military terminology. Clear and concise language should be used to ensure the letter is easily understood by all readers.

    Can I ask for a draft or review of the recommendation letter before it’s submitted?

    Yes, it is acceptable to ask for a draft or request a review of the recommendation letter. This allows you to ensure that the letter accurately reflects your qualifications and aligns with your goals. However, be respectful of your recommender’s time and don’t overly burden them with multiple revisions.

    How many Military Letters of Recommendation do I need?

    The number of Military Letters of Recommendation required can vary depending on the specific situation. It’s best to check the guidelines provided by the military organization or board to determine the exact number required. In some cases, one strong and well-crafted letter may be sufficient, while in others, you may need multiple letters from different sources.

    Can I use a civilian letter of recommendation for military purposes?

    In some cases, civilian letters of recommendation can be used for military purposes, especially if the letter speaks to your character, leadership abilities, or relevant skills. However, it is generally preferable to have recommendation letters from individuals who have firsthand knowledge of your military experience and can attest to your performance within that context.

    Should I include my Military Letter of Recommendation with my application or submit it separately?

    The submission process may vary depending on the specific application requirements. In some cases, you may be required to include the letter of recommendation with your application. In other instances, the recommendation may need to be submitted separately by the recommender. Be sure to carefully follow the instructions provided by the military organization or board.

    Can I use a Military Letter of Recommendation for other purposes outside the military?

    Yes, a well-written Military Letter of Recommendation can be valuable beyond the military context. It can be used for job applications, graduate school admissions, or other professional opportunities where your military experience and qualifications are relevant.

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    Betina Jessen

    Betina Jessen

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