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Free Printable Golf Cart Bill of Sale Templates [PDF, Word] Form

    Selling or purchasing a used golf cart is a common occurrence as golfers upgrade to newer models or stop playing the sport. To ensure the transaction goes smoothly and all parties are protected, the use of a bill of sale is recommended. A golf cart bill of sale outlines key details about the sale, including the vehicle identification, pricing, condition, and ownership transfer.

    Having this documentation provides critical information in case any issues arise after the sale is complete. In this article, we provide key details about golf cart bills of sale and include a free PDF template and Word document that can be customized for your specific transaction. With the proper bill of sale prepared, both buyers and sellers can have peace of mind that their golf cart sale is clearly documented.

    What is a Golf Cart Bill of Sale?

    Golf Cart Bill of Sale
    Golf Cart Bill of Sale

    A Golf Cart Bill of Sale is a documented agreement that outlines the details of the transaction when ownership of a golf cart is transferred from one party to another. It typically contains specific information like the vehicle identification number, make, model, year, color, selling price, condition of the golf cart, and statements from both the buyer and seller indicating the transfer of ownership.

    Having this bill of sale protects both parties if any issues come up related to the sale, as it provides proof of the details agreed upon. It is an important document that golf cart buyers and sellers should complete together, often in duplicate, when a used golf cart is sold privately rather than through a dealership.

    Golf Cart Bill of Sale Templates

    Selling a golf cart? Make sure you have a golf cart bill of sale to properly record the transaction. A golf cart bill of sale serves as a receipt to show the buyer has purchased the vehicle from the seller. It contains key details like the vehicle’s make, model, year, VIN, odometer reading, purchase price, and condition. The golf cart bill of sale templates also include sections for the buyer and seller’s names, signatures, contact details and the date of sale.

    Having a complete golf cart bill of sale protects both the buyer and seller. For the buyer, it provides proof of ownership in case questions arise about the sale. For the seller, the signed bill of sale shows the golf cart is no longer theirs, which protects them from liability. The bill of sale templates can be customized to meet each state’s requirements for transferring vehicle ownership. Additional clauses can be added as needed to provide extra protections for both parties involved.

    It’s smart to use a bill of sale any time a used golf cart is sold privately. The golf cart bill of sale templates make it easy to gather and record all the necessary information. With a complete, signed document, both buyer and seller can have peace of mind that the ownership transfer is legal and binding. Be sure to make copies so each party has documentation of the sale.

    Why Is Golf Cart Bill Of Sale Important?

    A Golf Cart Bill of Sale is important for several reasons, much in the same way that any bill of sale is essential for other types of transactions. Here are some reasons why a Golf Cart Bill of Sale is crucial:

    1. Proof of Ownership: The bill of sale acts as evidence that the transaction took place and that the buyer now legally owns the golf cart. Without it, it might be challenging to prove ownership.
    2. Legal Protection: In case of any disputes regarding the sale, a bill of sale can provide legal protection to both the buyer and the seller. It’s an official document that spells out the terms and conditions of the sale, including the price, date, and any other agreed-upon terms.
    3. Determines Sales Tax: If applicable in a particular jurisdiction, the amount mentioned in the bill of sale might be used to determine the sales tax owed on the transaction.
    4. Registration and Insurance: Some states or localities may require golf carts to be registered, especially if they are used on public roads. A bill of sale might be necessary for this process. Furthermore, if a new owner wants to insure the golf cart, insurance companies may request a bill of sale to confirm the value and ownership.
    5. Determining Value: In the event of reselling or for valuation purposes, the bill of sale can provide historical data on the value of the golf cart.
    6. Protection against Stolen Property: By having a bill of sale, a buyer can ensure that the seller has the right to sell the golf cart. Without it, there’s a risk of buying stolen property.
    7. Record Keeping: For personal or business records, it’s always a good practice to keep track of asset acquisitions. A bill of sale can be a useful document for accounting and tax purposes.
    8. Peace of Mind: Having everything in writing, including the condition of the golf cart, price, and any other warranties or guarantees, provides both the buyer and the seller peace of mind that the transaction was carried out correctly and transparently.

    What to Include in a Golf Cart Bill of Sale?

    Creating a Golf Cart Bill of Sale is an essential step when selling or purchasing a golf cart. This document serves as a record of the transaction and can offer legal protection for both parties involved. Here’s a detailed guide on what to include in a Golf Cart Bill of Sale:

    Header or Title

    • The document should start with a clear title, such as “Golf Cart Bill of Sale.”

    Seller’s Information

    • Full Name
    • Address (Street, City, State, and Zip Code)
    • Phone Number
    • Email Address

    Buyer’s Information

    • Full Name
    • Address (Street, City, State, and Zip Code)
    • Phone Number
    • Email Address

    Golf Cart Details

    • Make: The manufacturer or brand of the golf cart.
    • Model: The specific model of the golf cart.
    • Year: The year the golf cart was manufactured.
    • Serial Number/VIN (Vehicle Identification Number): This unique number helps identify the golf cart.
    • Color
    • Battery or Engine Type: Specify whether it’s electric or gas-powered and any relevant details.
    • Other specifications or unique features: Include any customizations or accessories.

    Sale Information

    • Sale Price: Clearly state the total price in words and numbers.
    • Payment Method: Specify whether the payment was made via cash, check, credit card, or any other method.
    • Sale Date: The exact date when the transaction took place.
    • Terms of Sale: Mention if the golf cart is sold “as is” or if there are any warranties or guarantees. If it’s sold “as is,” it typically means the buyer accepts the golf cart in its current condition, with all its faults, and the seller isn’t responsible for any future repairs.

    Additional Terms and Conditions

    Include any other terms that both parties agree upon. This could be details about:

    • Payment plans or installments, if any.
    • Any included accessories or additional parts.
    • Return or exchange policies, if applicable.


    Both the buyer and seller should sign and print their names.

    Notary Public (if necessary)

    In some jurisdictions or for added legal assurance, it might be beneficial to have the bill of sale notarized. If you choose to do this:

    • Leave space for the notary’s signature and seal.
    • Include a section for the notary to fill in details like the date, location, and names of the parties present.

    Witness Details and Signatures (optional)

    While not always required, having a witness or two can lend additional credibility to the document. If you opt for witnesses:

    • Include spaces for their printed names, signatures, and the date of signing.

    How to Write a Golf Cart Bill of Sale

    A bill of sale is essential when selling personal property such as a golf cart. It protects both the buyer and the seller, providing a legal record of the transaction. Here’s a step-by-step guide on how to write a golf cart bill of sale:

    Step 1: Gather Information

    Before writing the bill of sale, gather all relevant information:

    1. Seller’s Information: Full name, address, and contact information.
    2. Buyer’s Information: Full name, address, and contact information.
    3. Golf Cart Details: Make, model, year, serial or identification number, color, and any other distinguishing features.

    Step 2: Choose a Format

    Decide whether you’ll use a pre-made template available online or create one from scratch. Templates can save time and ensure you don’t forget any important details.

    Step 3: Start with the Title

    Title the document “Golf Cart Bill of Sale” at the top center of the page.

    Step 4: Specify the Parties Involved

    List the buyer and seller’s details:

    – Full Name:
    – Address:
    – Contact Information:

    – Full Name:
    – Address:
    – Contact Information:

    Step 5: Describe the Golf Cart

    Clearly mention the details of the golf cart:

    Golf Cart Details:
    – Make:
    – Model:
    – Year:
    – Serial/Identification Number:
    – Color:
    – Other features or details:

    Step 6: State the Purchase Price

    Clearly define the amount agreed upon:

    Purchase Price: $[amount]

    You can also mention the method of payment, whether it’s cash, check, etc.

    Step 7: Detail the Terms of the Sale

    Include any terms and conditions of the sale, such as “as-is” status, which means the buyer accepts the golf cart in its current condition without warranties.

    Step 8: Include a Disclosure

    If there are any known issues or problems with the golf cart, mention them in this section. This helps protect the seller from future claims.

    Step 9: Date the Document

    Provide a space for both the buyer and seller to date the bill of sale.

    Step 10: Signature Section

    Provide space for both parties to sign:

    Seller’s Signature: _________________________  Date: _______________

    Buyer’s Signature: _________________________   Date: _______________

    Step 11: Notarization (Optional)

    Although not always required, having the bill of sale notarized can provide additional legal security. If you choose to do this, leave space for the notary’s signature, seal, and date.

    Step 12: Make Copies

    Once the bill of sale is signed, make copies for both the buyer and seller. This ensures that both parties have a record of the transaction.

    Step 13: Store Safely

    Keep the bill of sale in a safe place, such as a secure file cabinet or safe deposit box.

    How to Sell a Golf Cart

    Selling a golf cart, like selling any other personal property, requires some preparation, presentation, and understanding of the market. Here’s a detailed guide to help you sell your golf cart effectively:

    1. Assess the Condition
    a. Inspect your golf cart thoroughly, noting any damages, wear and tear, or mechanical issues.
    b. Test the batteries, brakes, tires, lights, and any other features.
    c. Decide if it’s worthwhile to make any repairs or upgrades before selling. Sometimes, minor repairs can significantly increase the selling price.

    2. Clean and Detail
    a. Give the golf cart a thorough cleaning, inside and out.
    b. Consider detailing the seats, wheels, and dashboard. A clean golf cart is more appealing to potential buyers.

    3. Determine a Fair Price
    a. Research the current market for used golf carts. Check online marketplaces, local dealerships, and classified ads.
    b. Factor in the cart’s age, make, model, condition, and any upgrades or enhancements.
    c. Be realistic about its value, but also leave some room for negotiation.

    4. Gather Necessary Documentation
    a. Prepare a bill of sale (as mentioned in the previous answer).
    b. If applicable, gather any manuals, warranty papers, or service records.

    5. Advertise
    a. Take clear, high-quality photos from multiple angles.
    b. Write a detailed description of the golf cart, including its features, condition, and any recent upgrades or repairs.
    c. Post ads on online platforms such as Craigslist, Facebook Marketplace, eBay, or specialized golf cart forums and websites.
    d. Consider local classifieds or community bulletin boards.

    6. Engage Potential Buyers
    a. Answer inquiries promptly and provide any additional information or photos as requested.
    b. Be honest about the condition and history of the golf cart.

    7. Arrange a Safe Viewing/Test Drive
    a. Meet potential buyers in a safe, public location, if possible.
    b. If the buyer wants a test drive, ensure safety precautions are taken, and accompany them during the drive.

    8. Negotiate
    a. Expect potential buyers to negotiate the price.
    b. Know your lowest acceptable price but don’t reveal it immediately.
    c. Negotiate any terms of delivery or pickup.

    9. Complete the Sale
    a. Once a price is agreed upon, complete the bill of sale.
    b. Collect payment. It’s preferable to accept cash or a cashier’s check. If accepting a personal check, wait for it to clear before handing over the golf cart.
    c. Hand over any relevant documentation, manuals, or keys.
    d. Provide the buyer with the bill of sale and keep a copy for your records.

    10. Notify Relevant Parties (if applicable)
    Depending on your local regulations, you may need to:
    a. Notify your homeowners’ association, if you live in a gated community.
    b. Inform your insurance company to cancel any coverage on the cart.

    11. Post-Sale Tasks
    a. Remove any online listings or ads.
    b. If possible, ask the buyer for a review or testimonial, especially if you plan on selling other items in the future.

    12. Stay Safe
    Throughout the selling process, prioritize safety:
    a. When meeting potential buyers, tell a friend or family member where you’re going and bring someone with you if possible.
    b. Avoid sharing personal information unnecessarily.
    c. Be wary of scams. Be cautious if someone offers to overpay or requests shipping without seeing the cart.


    Does a golf cart bill of sale need to be notarized?

    Notarization requirements vary by state or country. While not always mandatory, having the bill of sale notarized can provide added legal authenticity and protection. It’s wise to check local regulations or consult with a local attorney.

    What if there’s a loan or lien on the golf cart?

    If there’s an outstanding loan or lien on the golf cart, it must be addressed before the sale. The seller should clear any debts, or the buyer and seller can negotiate a solution where a portion of the sales price goes to satisfying the lien.

    Is a verbal agreement enough for selling a golf cart?

    While verbal agreements can be legally binding, they are challenging to prove in case of disputes. A written bill of sale is recommended as it provides a clear record of the terms and conditions of the sale, protecting both parties.

    Do I need to report the sale of my golf cart to any authorities?

    This varies by jurisdiction. In some places, you may need to report the sale for tax reasons, or if the golf cart is registered, you might need to inform the local registration body. Always check local regulations to ensure compliance.

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    Betina Jessen

    Betina Jessen

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