A voided check is a sample check with “VOID” written across it. It lets HR/AP identify your account for bank to bank transfers direct deposit of salary, rent/subscription ACH debits, refunds, and vendor payments without transcription errors. The ABA routing transit number (RTN) and account number on the MICR line are read by payroll/AP systems; no funds move because the check is void. “Canceled check” and “voided check” are often confused: a canceled check is one the bank has processed and marked canceled (proof of payment), while a voided check is never used for payment only as a reference.
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Why Should You Use a Voided Check Template?
When you can’t obtain a blank check stub from your bank or if you use online banking, it’s often difficult to produce a neat and legible voided check. TypeCalendar’s templates reduce the risk of incorrect number sharing by correctly positioning the MICR line placement, text fields and security notes. Thanks to aligned layouts for uploading directly to payroll systems or transmitting by e-mail as a PDF, human resources or accounting team receives information correctly at once; re-correspondence and waiting time are reduced.
27+ Voided Check Templates—Download Individually
We offer 27+ templates separately download only what you need. There are simple options for personal accounts, extended business title field for company accounts, joint account name line attached and watermarked “this is just an example”. Left justified MICR layouts compatible with common check stock formats, with/without logos, and high-contrast versions for readability are all in the library.
Formats and Ease of Editing
Templates come in print-ready PDF and editable DOCX versions; you can quickly fill out and print the PDF, and in DOCX you can update the name, address and note lines with your own font. Since most payroll portals accept scanned PDFs, the file size and resolution values are optimized for clean scanning. Grayscale versions are available to keep office printer ink use low.
Correct Usage: Three Steps to Clean Delivery
Open the template, fill in name and address, then write “VOID” in large letters across the front without obscuring the MICR line (routing and account numbers).
Do not sign the check and leave the amount blank. Mark the corresponding check number “VOID” in your check register or GL to avoid future confusion. Export to PDF and submit via HR, the rental office, or the provider’s requested channel; for physical delivery, mail in a plain envelope no staples. (Share only with trusted parties; avoid posting publicly.)
Download and Use Now
If you don’t want to wait around for direct deposit, direct debit, or refunds, simply choose the layout that suits you from TypeCalendar’s 275+ Voided Check templates, add your information, and send it as a PDF. Individually downloadable options help you find the right format in seconds and finish the setup without wasted effort. Download today and breeze through payroll and payment setups on the first try.
