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Free Printable Envelope Address Templates [Word, PDF]

    Dec 27, 2023 @ 8:25 am

    When it comes to creating an effective envelope address, it pays to consider your target audience and their tastes. If you send an envelope – whether it is to a potential client, a colleague from work, or even your grandma – the letter’s content should be relevant enough to make sense.

    The recipient should be able to distinguish your company’s name from other envelopes that are probably being strewn across the said person’s table not so far away.

    Envelope Address Templates

    An Envelope Address Template is a pre-designed format used to create consistent and visually appealing addresses for envelopes. These templates provide a structured framework that includes sections for the sender’s and recipient’s addresses, ensuring accurate and professional-looking envelope addressing. Envelope Address Templates are commonly used for personal and business correspondence, invitations, or any other occasion where mailing is required.

    Envelope Address Templates assist individuals, professionals, or organizations in creating consistent and professional-looking addresses for envelopes. By using these templates, users can input the necessary address details, customize the appearance, and ensure accurate positioning on the envelopes. Envelope Address Templates facilitate efficient and visually appealing envelope addressing, enhancing the overall presentation of mailed correspondence or invitations. These templates are valuable tools for individuals, businesses, event organizers, or anyone who frequently sends mail and wants to maintain a polished and consistent appearance for their envelope addresses.

    What Is an Envelope Address Template?

    Envelope Address
    Envelope Address

    An envelope address template is a pre-designed layout that can be used as a guide for printing an envelope. There are many envelope address templates to choose from, but the way you use them and the result you’ll achieve depends on your personal style and creativity.

    Importance of an Envelope Address Template

    If you’re in the business of sending out envelopes, then you need to have an envelope template. If you lack one, you’ll miss important information to get your customers more interested in what’s inside. These three reasons can help you make your decision on whether or not you need a template.

    To help get your message across.

    The right envelope design can help make sure that your message gets across. It is easier for people to remember what you have written on it if it has been printed interestingly. An interesting design will make them take notice of it and read what is inside.

    To give a great first impression.

    When people receive something in the mail from you or your business, they will look at the envelope first before opening it up to see what is inside. If it looks professional and well-designed, they will be more likely to pay attention to what else is inside.

    This makes an important first impression on recipients because they know that whoever sent them this letter cares enough about their business relationship with you that they went out of their way to create something beautiful for them.

    To catch the eye of the recipient.

    Envelopes are often used for advertising purposes too. Most businesses use envelopes to reach more people because it allows them to advertise their products or services without spending much money on advertisements like banners or billboards. It also helps them give out free samples so potential customers can try them before buying!

    Envelopes to use for your envelope address templates

    At envelope printing businesses, you have many choices when choosing the best type of envelope for various occasions. Here are some common types:

    Baronial Envelope

    Baronial envelopes are a great choice for wedding invitations and special events. They’re also a great alternative to the traditional greeting card when you want to add a personal touch to your correspondence. Baronial envelopes are made from thick paper stock and have rounded corners and flaps on both sides of the envelope. The top flap is usually wider than the bottom flap, giving it a distinctive look.

    Commercial Envelope

    Commercial envelopes have straight edges and can be used for business or personal correspondence. They’re available in a range of sizes, from small ones that hold 6-8 sheets of paper to large ones that can hold up to 15 sheets of paper! They come in many colors and styles so that you can match them with any stationery or writing paper.

    Square Envelope

    Square envelopes are perfect for formal invitations and announcements because they add an element of sophistication to your correspondence. You can find square envelopes in many different shapes and sizes, including regular squares as well as triangles or trapezoids with one flat side.

    How to Properly Address an Envelope

    A lot of people think that addressing an envelope is a simple task. However, there are proper ways to do it and improper ways as well. Proper addressing is important because it helps you get your mail delivered correctly. If you address the envelope improperly, it will be returned back to you or discarded by the post office.

    • Always use a black or blue pen when writing an address on an envelope. This will help ensure that the ink shows up clearly on the paper. Also, ensure that the pen has dried completely before folding the envelope and putting it in your mailbox.
    • Write out your full name and use an address label if necessary.
    • Address your envelope with the appropriate salutation (e.g., Dear Mr./Mrs./Ms.) if the person’s gender isn’t known or if they prefer a more formal way of addressing themself on their business card or in other correspondence (e.g., Dear Sir or Madam).
    • If you don’t have any title, use your full name instead of just your last name alone.
    • Use block letters and capital letters only where necessary, and avoid using abbreviations as much as possible. In addition, make sure that your name appears on all sides of the envelope so that it looks comfortable when it is being opened by someone else who has yet to learn who you are.

    How to create an envelope in Word?

    1. In Word, open a blank document and choose Page Layout.
    2. Select the Envelopes tab.
    3. Choose your envelope size from the dropdown menu under Size (you can also type in the dimensions manually).
    4. Type your address information into the top box, and then check Preview to see how it will look on the envelope (it’s helpful to check this before printing). If you’re happy with how it looks, click OK to continue. Otherwise, click Cancel and try again!
    5. Now that the basic template is set up, customize it by adding graphics or text boxes as needed. Also, format your text so that it’s easier to read. When you’re finished designing your envelope, click Print below the preview image of your finished product (make sure you have paper in your printer before printing!).

    How to print envelopes on Adobe Reader?

    1. Open the template in Adobe Reader.
    2. Open the print dialog box by selecting File > Print or Control-P (Mac) or Ctrl-P (Windows).
    3. Select the correct printer from the Printer menu. If you have any additional options for your printer, you can also choose them from here.
    4. Click on the Layout tab of the print dialog box and choose an envelope from the Page Sizes dropdown menu.
    5. Choose “Fit to page” from the Orientation dropdown menu if you want your envelopes to be vertical, or choose “Portrait” if they’re horizontal — though this may result in more blank space around your letterhead than you’d like.
    6. Click OK!

    Final Thoughts

    Envelopes are one of many first opportunities to see your business name and address. They are also a significant part of marketing strategy for many businesses. The envelopes you use need to be clean, neat, and legible. Even if you use a digital printer for the address on the envelope, use a clean and crisp typewriter font that is easy to read.


    How do I make an address template for an envelope?

    In Word, create a 1×2 inch label, adjust margins to center it, and add text boxes for recipient name, title, address lines, and postage. Format fonts and text size for easy reading. Save as an address template to reuse. When ready to print, insert Avery labels matched to envelope sizes into the printer.

    How do you write an address on an envelope?

    When handwriting envelope addresses, use either parallel or block print formatting aligned left. Avoid cursive. Place the recipient’s name and title first, then address details like organization, street, city, state and ZIP code on clear separate lines in descending order of geography.

    Is there an envelope template in Word?

    Yes, Microsoft Word provides downloadable Avery label templates for envelope addressing within its Office templates. Search for “envelope” and various size options populate like #10 or 6 3/4 inch envelopes. Insert those matching stock you have, then replace text with your own recipient addresses.

    How can I print an address on an envelope?

    To print addresses on envelopes, create return and destination address text box sections in label template documents like Word Avery labels aligned to place correctly on your stock. Personalize messages if desired, print onto the sticker sheets, trim labels out on lines, and firmly affix centered onto your waiting envelopes.

    Is there an envelope template in Google Docs?

    While Google Docs does not yet contain specific printable envelope templates, Docs allows creating customized text documents sized to the envelope parameters needed. Framing address sections then printing onto label sheets or envelopes with precise positioning achieves the same printable mail merge capabilities.

    How do I create an address template in Word?

    Open Word, ensure label settings match stock size, add formatted text boxes for addresses, logos etc, verify alignments print correctly on sample envelopes through test prints, then save full as an address template file type to store sizing and design elements like colors, margins and framing for reusing on future mailings with ease.

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    Betina Jessen

    Betina Jessen

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