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Free Printable Problem Statement Templates [PPT, Excel] Project, Business

    For many people, entrepreneurship is a risky venture. It requires one to start and run a business. Business can be complicated and tough, although it does not have to be stressful. Problem statements are needed for many reasons, and complaints about life, business, or anything else can be challenging to understand if you are not familiar with the situation or the context made apparent in situations involving problem statements.

    Problems should be solved, and problems must be addressed, especially if they need a solution. A problem statement template will ensure things get done quickly and efficiently because, as a business owner, you want to generate revenue, but sometimes some things get in the way, like a system glitch or user inexperience. 

    What is a problem statement?

    Problem Statement
    Problem Statement

    A problem statement can be defined as a written description of the area of concern in a business or an organization. Statements give an introduction to everyone concerned and laid down the problem, the effects of this problem, the possible solution(s) to solve it, and other related information. Problem statements are based on a clear understanding of the business process which is being used in the organization. These statements and real data gathered through accurate research provide a base for effective improvement and change.

    A problem statement should be written such that its intention is clear, and this is possible only if it’s written using a problem statement template. This template is quite useful for understanding the gap in the performance level.

    Problem Statement Templates

    Problem Statement Templates” are pre-designed documents that provide a structured framework for clearly defining and articulating a problem or challenge within a project, organization, or problem-solving context. These templates serve as valuable tools for individuals or teams to identify, analyze, and communicate the essence of a problem, setting the stage for effective problem-solving and decision-making.

    A problem statement is a concise and focused description of an issue or obstacle that needs to be addressed. Problem statement templates offer a systematic layout that helps individuals or teams clarify the problem’s scope, impact, underlying causes, and desired outcomes.

    By utilizing problem statement templates, individuals or teams can streamline the process of defining and analyzing complex problems. These templates guide users in articulating the problem in a clear and structured manner, fostering a shared understanding and providing a foundation for problem-solving efforts.

    What is the main purpose of the problem statement template?

    Your goal is to define a problem statement, not just put down your thoughts. The objective is to develop a definitive problem that can be used in making decisions. Problem statements are generally developed to specify, identify, and state the nature of a problem.

    This means that a problem statement for a business, for example, should clearly define what the issue is and how it affects (or will impact) your company. This can also help you formulate solutions with improved efficiency since you’re based on a clear, factual situation overview. Alternatively, an issue statement template could be used if you have an existing issue but still have problems in nailing down its foundation or purpose.

    How to write a problem statement template?

    No matter what size company you work in, you’ve likely encountered a problem within its midst. Whether it’s an organizational issue or a marketing problem, all businesses will eventually face some sort of issue to solve. Having a problem statement can help your business mitigate this issue and better tackle the underlying cause. Following are the steps on how to write one:


    If you are having trouble deciding the next step to take to solve the problem, you should write down your vision. It would help if you focused on what the vision will be like when it is accomplished. 

    Issue Statement

    The Internet has no geographical boundaries and thus does not have a standard time zone. While most countries have one or two time zones, the rest of the countries have too many time zones to consider in-home country alone. The web, however, can be accessed worldwide, which calls for standardization of the Internet time zone. Many issues arise from the lack of uniformity in the Internet time zone.


    After identifying and clearly stating the problem, the next thing that you need to do is to determine the solution and how you will go about it. Sometimes, your ability to solve problems is what sets you apart from the rest in your industry or line of work. When you think about problem statement examples, you have to determine whether you can use what you already have at hand or if you need to purchase new tools or equipment. It all boils down to critical thinking and planning – entrepreneurship skills that will get you far in life.

    Identifying the problem: It is important to reveal the obstacles with a question in determining the problem. For example, what are the symptoms that cause us to regard the event as a problem? How was it supposed to be?

    Expressive definition of the problem: Have uncertainties been clarified to define the problem? “Yes, this is definitely a problem, leading us to the following conclusion. Can we say that the result we want is this?

    Producing solution methods, finding alternatives: Do we have enough equipment to produce solution methods? Do we need to get support from others by brainstorming? Do we have more than one suggestion?

    Researching solution methods: (gathering information, testing, etc.) Are our solution methods correct? Do the solution methods cause different problems? Which method is more suitable?

    Application of the decided method to the problem: Have we applied the solution method? If we were unsuccessful, did we try again or renew?

    Evaluating the results and reaching the overall conclusion: Are we happy with the results from our solutions? Is this what was supposed to happen? So, we have clarified which solution we will follow in which step, and we can reach our goal. Is it true?


    Problem statements are intended to help clarify thinking and communication. Whether you’re writing a document for your own internal use or working on a project for an external audience, you probably want to use consistent communication to avoid misunderstandings.

    Challenge yourself to develop a problem statement that has a clear purpose. A problem statement is essential in providing focus and direction for developing a project, especially on large or frequent projects.


    How do you write a problem statement?

    To write a problem statement, identify and summarize the key issues, situations, and problems that need to be addressed. Clearly define the problem and its significance, effects, causes, and objectives for finding solutions.

    What are the 3 elements of a problem statement?

    The 3 main elements of a problem statement are 1) Describing the issue/problem 2) Indicating the impact, effects, or scope 3) Stating the objectives or goals for solutions.

    What is an example problem statement?

    An example problem statement is: “The high turnover rate of employees is resulting in lost productivity and profitability. The goal is to identify the causes of turnover and implement new strategies to increase retention.”

    What is a problem statement template?

    A problem statement template is a framework you can follow to write an effective problem statement. It includes section headings for summarizing the problem, impacts, contributing factors, and goals. Templates help organize key details.

    Why is a problem statement important in research?

    A problem statement is important in research because it explains the purpose and significance of the study. It sets up the issue and justification for the research.

    What tense should be used in a problem statement?

    Problem statements are usually written in present tense because they describe an existing issue. Words like “is”, “are”, “results in”, and “affects” are common.

    Where is the problem statement included in a research paper?

    The problem statement typically appears early in a research paper, often at the end of the introduction. It establishes the research context before the methods, results, analysis, and conclusions.

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    Betina Jessen

    Betina Jessen

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