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Free Printable Press Kit Templates (Word / PDF) & Musicians-DJ

    In today’s scenario, every advertising or marketing platform is bombarded with the number of products and services on offer. Thus, to gain maximum exposure to your product or service, it is imperative that you create a press kit template that would enable you to attract the right attention to your product or service.

    It can be a simple image file with a cover page and contact information, or it could be in the form of an interactive website that would showcase the product in an all-inclusive manner.

    What is a press kit?

    Press Kit
    Press Kit

    A press kit is a collection of promotional materials you can send to journalists, bloggers, and other people interested in writing about you or your company. It can include a biography, photos, and video to help the journalist write an article about you.

    Press kits don’t have to be fancy — ensure all the important information is included and presented professionally.

    Press kits are often used by entrepreneurs looking to get press coverage for their startups and small businesses, hoping to increase their visibility. You can also use them if you’re looking for media credentials or want to contact press members.

    Press Kit Templates

    Press Kit Templates” are pre-designed packages of materials that provide a comprehensive and professional presentation of information about a company, organization, event, product, or individual to the media and other stakeholders. These templates serve as valuable tools for businesses, public relations professionals, artists, or event organizers to effectively communicate their key messages, generate publicity, and enhance their brand image.

    A press kit, also known as a media kit or press package, typically includes a collection of materials designed to provide journalists, bloggers, and influencers with the necessary resources to write accurate and compelling stories. Press kit templates offer a structured format that incorporates essential elements such as a press release, company or event overview, high-quality images, biographies, product details, testimonials, and contact information.

    By utilizing press kit templates, organizations can streamline the process of assembling and presenting relevant information to the media. These templates guide users in organizing key messages, showcasing their strengths, and creating a cohesive and visually appealing package that captures the attention of journalists and other influencers.

    What is usually included in a press kit?

    A press kit is a collection of assets that help journalists create a story about your business. Including the right information and visuals is important to ensure your story comes across in the best light possible.

    Your press kit should include assets that help journalists create a story about your business. These include:

    A description of your business or product

    This is often called a “one-pager” and should be no longer than one page. It’s usually a combination of text, photos, and other graphics that convey your company’s who, what, where, when, and why.

    A logo

    A logo is an important part of any brand identity. If you still need to create a logo, consider hiring a professional designer to help you with this early step in building your business brand.

    A photo of yourself or other key members of your team

    You can hire a professional photographer, but sending photos that will look good in print media or online publications is important.


    Testimonials are quotes from happy customers who are willing to share their experiences with your company or product. You can also include testimonials from industry experts, such as consultants or analysts who use your products or services. If you don’t have any testimonials yet, it’s OK to start with just one or two — as long as they’re compelling enough to stand on their own.

    Fact sheets

    Fact sheets are brief overviews of your company’s history and accomplishments, often presented in a single-page document that includes statistics and other relevant data points about your brand (such as the number of employees and revenue figures).

    Case studies

    Case studies are detailed accounts of how customers used one of your products or services to solve a problem or achieve a goal — usually with favorable results! These case studies are usually presented in PDF format, so they aren’t published online unless you want them to be.


    Short videos are an effective way to convey a lot of information quickly. They can also be shared on social media and embedded in blog posts.

    Press releases

    A well-written press release provides context for readers who don’t know anything about your company or industry, and it gives journalists something they can use as a starting point when writing their stories.

    How To Create a Press Kit

    A well-designed press kit makes it easy for journalists and bloggers to write about your company or products. It should include everything they need to write an accurate story without contacting you multiple times for different pieces of information — which is exactly what you want!

    Here are some steps for creating a great press kit:

    Determine the purpose of the press kit

    You first need to determine what kind of information needs to be included in your press kit. If you’re looking for publicity, then you want to emphasize your accomplishments and give reporters a reason to write about you. If you’re trying to get consulting work, then focus on how your experience makes you uniquely qualified for this particular opportunity.

    Include contact information

    When distributing your press kit, ensure reporters can easily get in touch with you by including contact information at the end of each page. This includes your name, phone number, email address, and any social media profiles that may help reporters find out more about what inspires or motivates you (or your business).

    Create your business story

    Think about how your business started, who helped you get started, what challenges you faced along the way, your vision for the future, and anything else that makes your story unique. The more interesting and compelling your story is, the more likely it is that someone will want to write about it.

    Compile company facts

    Prepare a list of essential facts about your company — such as when it was founded, where it’s based (city/state/country), its website address, social media handles, and phone number(s). Also include any relevant awards or accolades (e.g., “Winner of Best New Restaurant” or “Top 100 Restaurants in America”).

    Gather photos

    Create a list of all the photos you have available for use in your press kit. You should include photos of yourself and other employees from various angles and in different settings — not just headshots. If you’re working with a PR agency, they can help you take these photos.

    Provide logos

    You want to be sure every photo has an identifiable logo on it so that reporters can easily identify your brand when they see it being used by others. If you still need to get logos, consider hiring a graphic designer specializing in branding to help create one for you that will work well on social media profiles and printed materials.

    Create team bios

    A team bio lets journalists know who is working on the project and gives them a little background on each person involved. It also gives readers an idea of what makes each person special so they can better identify with them!

    Link to other press releases

     If you’ve already sent out a release about your project, ensure it’s included in the press kit. There are two reasons for this: first, it shows that there might be more information about you or your project; second, it shows that someone has already taken an interest in what you offer.

    If there are no links in your kit, then people may think that there is nothing else about you beyond what they see on that page. Linking back to another source gives them more proof that something is interesting going on here. The more times people click through from one place to another, the more likely they will be impressed by what they see!

    Consider adding additional information.

    Consider adding additional resources, such as images and videos that relate directly to what you are trying to promote to make your press release stand out more than others who might be doing something similar.

    Types of Press Kit Templates

    Press kits are for more than just big companies or important events, too. Even small businesses can benefit from the press kit. Here are some of the most common types of press kits:

    Nonprofit organizations

    A nonprofit organization’s press kit should highlight any special cause that your organization is supporting and any upcoming events related to the cause. Also, include a list of all of your current board members and their bios and headshots, if possible.


    A blogger can be anyone with an online presence who writes reviews or posts about products they’ve tried and loved (or hated). A blogger’s press kit should include samples of their work (if applicable), links to their blog or website, and any personal information like their full name and phone number so journalists can contact them directly. Bloggers often use social media platforms like Twitter or Facebook to promote their work, so including those accounts in your kit will help journalists find them easily.


    Press kits are used to promote an event, such as an art exhibit or concert. This type of kit includes information about the event, including dates and locations, as well as photos and biographies of performers. Event press kits can also include media releases, which are news stories written by press members who will cover the event. These stories are sent to other media outlets so they can promote the event in their publications or broadcasts.


    This type of press kit is used when you want people to know more about your business but have a little information to share. For example, suppose you’re starting a new business or launching a new product line. In that case, you might send out a basic kit containing information about yourself and several products from your company’s catalog or website. A basic kit is usually designed to be printed at home or copied at office supply stores like Staples or Office Depot.


    What should be included in a press kit?

    A standard press kit should include a cover letter, company overview, biography of key personnel, fact sheet or FAQs, product photos or logo images, press releases, and media contacts.

    How do you make a simple press kit?

    To make a simple press kit, put together a Word document with your logo, company description, contact details, product/service summaries, and 2-3 press releases or announcements. Keep it concise and visually organized.

    How to make a press kit for free?

    You can make a free press kit using Word, Google Docs, or Canva templates. Add your logo, company info, bio, fact sheet, photos, and press releases. Use free images from sites like Pexels and distribute digitally.

    What is a press kit template?

    A press kit template is a pre-made sample outline you can use to create your own customized media kit. The template will have section headings and suggested content to include, making it easier to put together.

    Why is a press kit useful?

    A press kit is useful for providing journalists and media contacts with all the key information they need about your company in one place. It makes covering your story or product launch easier.

    What file formats should be included in a press kit?

    Common file formats to include in press kits are JPEGs for images, PDFs for documents like fact sheets, and Word files for editable press releases or documents. Videos can be shared via YouTube or Vimeo links.

    How should a digital press kit be distributed?

    Digital press kits can be distributed via email with file attachments and links. You may also put the press kit on your website media or press page for easy access, and share the link. Provide QR codes too.

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    Betina Jessen

    Betina Jessen

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